How to Create a Mac Smart Folder to Organize Your Spotlight Search

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Click the Save button from inside the Finder window.

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Alternatively, in the Finder, choose File→New Smart Folder to create a new Smart Folder. A box pops up asking you to specify a name and destination for your newly created Smart Folder.

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Specify a name and destination for your newly created Smart Folder.

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These folders don’t care where the actual files that match your search criteria reside on your Mac. Those stay put in their original location. When you create a Smart Folder, you are, in effect, working on shortcuts of those files.

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(Optional) Select the Add to Sidebar option to easily find the Smart Folder you just created.

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There’s already a premade Smart Folder in the sidebar labeled All Documents. But you may want to create a simple Smart Folder containing all the documents you’ve worked on in the past seven days. Give it an original name.

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Source:http://www.dummies.com/how-to/content/how-to-create-a-mac-smart-folder-to-organize-your-.html