QuickBooks 2012 makes life easier for small business owners and accountants everywhere. But that doesn’t mean you want to spend any more time working with QuickBooks 2012 than you have to. These handy QuickBooks keyboard shortcuts will save you time, and the list of common accounting and bookkeeping tasks shows you how to become even more efficient in QuickBooks.
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Shortcuts from Your Keyboard to QuickBooks Actions
QuickBooks 2012 provides a bunch of handy shortcuts you can use to accomplish important accounting tasks. This table identifies some of the best and most useful QuickBooks shortcuts.
Shortcut Key or Key Combination | Result |
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+ | Adds 1 to the value shown in the selected number or date file |
- | Subtracts 1 from the value shown in the selected number or date field |
Alt | If Ctrl key held down while QuickBooks starts, QuickBooks doesn't open a company file |
Ctrl | If Ctrl key held down while QuickBooks starts, QuickBooks doesn't open a company file |
Ctrl+A | Displays the Chart of Accounts window |
Ctrl+C | Copies your selection to the Clipboard |
Ctrl+E | Edits the selected transaction |
Ctrl+F | Displays the Find window |
Ctrl+G | Goes to the other side of a transfer transaction |
Ctrl+I | Displays the Create Invoice window |
Ctrl+J | Displays the Customer Center window |
Ctrl+M | Memorizes a transaction |
Ctrl+N | Creates a new <form> where form is whatever is active at the time |
Ctrl+P | Almost always prints the currently active register, list, or form |
Ctrl+Q | Creates and displays a QuickReport on the selected transaction |
Ctrl+R | Displays the Register window |
Crtl+T | Displays the memorized transaction list |
Ctrl+V | Pastes the contents of the Clipboard |
Ctrl+W | Displays the Write Checks window |
Ctrl+X | Moves your selection to the Clipboard |
Ctrl+Z | Undoes your last action — usually |
Ctrl+Ins | Inserts a line into a list of items or expenses |
Ctrl+Del | Deletes the selected line from a list of items or expenses |
Esc | Closes the current window |
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How to Perform Common QuickBooks Tasks
To perform a common accounting or bookkeeping task in QuickBooks, use these commands. When QuickBooks displays the commands window, you just fill in the boxes and press Enter.
To Do This | Choose This QuickBooks Command |
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Dealing with Customers | |
Invoice a customer | Customers→Create Invoices |
Provide customer estimate | Customers→Create Estimates |
Records sales order | Customers→Create Sales Order |
Record a cash sale | Customers→Enter Sales Receipts |
Issue a credit memo | Customers→Create Credit Memo/Refunds |
Record a customer payment | Customers→Receive Payments |
Banking Activities | |
Pay a bill with a check | Banking→Write Checks |
Buy inventory with a check | Banking→Write Checks |
Move money between bank accounts | Banking→Transfer Funds |
Deposit money in a bank account | Banking→Make Deposits |
See a bank account’s transactions | Banking→Use Register |
Reconcile a bank account | Banking→Reconcile |
Working with Vendors | |
Prepare a purchase order | Vendors→Create Purchase Orders |
Record when items are received | Vendors→Receive Items or Vendors→Receive Items and Enter Bill |
Record an accounts payable amount | Vendors→Enter Bills or Vendors→Enter Bill for Received Items |
Managing Employees | |
Preparing employee payroll | Employees→Pay Employees→Scheduled Payroll (or Unscheduled Payroll) |
Paying tax deposits | Employees→Payroll Taxes and Liabilities→Pay Scheduled Liabilities |
Getting Financial Information | |
Accounts | Lists→Chart of Accounts |
Customers | Customers→Customer Center |
Inventory | Lists→Item List |
Vendors | Vendors→Vendor Center |
Employees | Employees→Employee Center |
Profit and loss | Reports→Company & Financial→Profit & Loss Standard or one of the other profit & loss reports on Company & Financial submenu |
Net worth | Reports→Company & Financial→Balance Sheet Standard or one of the other balance sheet reports on the Company & Financial submenu |
Managing the QuickBooks System | |
Setting up a new company | File→New Company |
Resetting company information | Company→Company Information |
Backing up data file | File→Create Backup or Create Copy |
Restoring a data file | File→Open or Restore Company |
Customizing QuickBooks | Edit→Preferences |
Adjusting accounting data | Company→Make General Journal Entries |
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Source:http://www.dummies.com/how-to/content/quickbooks-2012-allinone-for-dummies-cheat-sheet.html
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