Microsoft Office 2010 comes jam-packed with features. See shortcuts and tips for using the keyboard, mouse, and ribbon to get fast access to the most commonly used commands.
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Microsoft Office 2010 Keyboard Shortcuts
Microsoft Office 2010 provides hundreds of commands, but you’ll likely only use a handful of those commands on a regular basis. To save time, use these keyboard shortcuts. With little effort, you can open files, find content, edit that content, and more!
| Function | Keystroke |
|---|---|
| Copy | Ctrl+C |
| Cut | Ctrl+X |
| Find | Ctrl+F |
| Go To | Ctrl+G |
| Help | F1 |
| Hyperlink | Ctrl+K |
| New | Ctrl+N |
| Open | Ctrl+O |
| Paste | Ctrl+V |
| Ctrl+P | |
| Replace | Ctrl+H |
| Save | Ctrl+S |
| Select All | Ctrl+A |
| Spell Check | F7 |
| Undo | Ctrl+Z |
| Redo | Ctrl+Y |
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Microsoft Office 2010 Mouse Button Functions
You can control Microsoft Office 2010 with your mouse or your keyboard. The mouse actions in this table work whether you’re using Word, Excel, Access, PowerPoint, or Outlook.
| Mouse Button Used | Action | Purpose |
|---|---|---|
| Left mouse button | Click | Moves the cursor, highlights an object, pulls down a menu, or chooses a menu command |
| Left mouse button | Double-click | Highlights a word or edits an embedded object |
| Left mouse button | Triple-click | Highlights a paragraph |
| Left mouse button | Drag | Moves an object, resizes an object, highlights text, or highlights multiple objects |
| Wheel mouse button | Click | Automatically scrolls a document when you move the mouse up or down |
| Wheel mouse button | Roll | Scrolls a document up or down |
| Right mouse button | Right-click | Displays a shortcut pop-up menu |
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Microsoft Office 2010 Ribbon Tabs
Microsoft Office 2010 displays commands in a series of icons stored on different tabs. This combination of icons and tabs is known as the Ribbon interface, which appears in Word, PowerPoint, Excel, Outlook, and Access. The following tables show you the commands grouped under each ribbon tab for each of the four programs.
| Ribbon Tab Name | Command Groups | Dialog Box Shortcut |
|---|---|---|
| Home | Clipboard, Font, Paragraph, Styles, and Editing | Ctrl+D (Font) or Alt+Ctrl+Shift+S (Styles) |
| Insert | Pages, Tables, Illustrations, Links, Header and Footer, Text, and Symbols | * |
| Page Layout | Themes, Page Setup, Page Background, Paragraph, and Arrange | * |
| References | Table of Contents, Footnotes, Citation and Bibliography, Captions, Index, and Table of Contents | * |
| Mailings | Create, Start Mail Merge, Write and Insert Fields, Preview Results, and Finish | * |
| Review | Proofing, Language, Comments, Tracking, Changes, Compare, and Project | * |
| View | Document Views, Show, Zoom, Window, and Macros | * |
| Ribbon Tab Name | Command Groups | Dialog Box Shortcut |
|---|---|---|
| Home | Clipboard, Font, Alignment, Styles, Cells, and Editing | Ctrl+Shift+F (Font) |
| Insert | Tables, Illustrations, Charts, Sparklines, Filter, Links, Text, and Symbols | * |
| Page Layout | Themes, Page Setup, Scale to Fit, Sheet Options, and Arrange | * |
| Formulas | Function Library, Defined Names, Formula Editing, and Calculation | * |
| Data | Get External Data, Connections, Sort and Filter, Data Tools, and Outline | * |
| Review | Proofing, Language, Comments, and Changes | * |
| View | Workbook Views, Show, Zoom, Window, and Macros | * |
| Ribbon Tab Name | Command Groups |
|---|---|
| Home | Clipboard, Slides, Font, Paragraph, Drawing and Editing |
| Insert | Tables, Images, Illustrations, Links, Text, Symbols, and Media |
| Design | Page Setup, Themes, and Background |
| Transitions | Preview, Transition to This Slide, and Timing |
| Animations | Preview, Animation, Advanced Animation, and Timing |
| Slide Show | Start Slide Show, Comments, and Compare |
| Review | Proofing, Language, Comments, and Compare |
| View | Presentation Views, Master Views, Show, Zoom, Color/Grayscale, Window, and Macros |
| Ribbon Tab Name | Command Groups |
|---|---|
| Home (Mail) | New, Delete, Respond, Quick Steps, Move, Tags, and Find |
| Send/Receive (Mail) | Send and Receive, Download, Server, and Preferences |
| Folder (Mail) | New, Actions, Clean Up, Favorites, and Properties |
| View (Mail) | Current View, Arrangement, Layout, People Pane, and Window |
| Home (Calendar) | New, Go To, Arrange, Manage Calendars, Share, and Find |
| Send/Receive (Calendar) | Send and Receive, Download, Preferences |
| Folder (Calendar) | New, Actions, Share, and Properties |
| View (Calendar) | Current View, Arrangement, Color Layout, People Pane, and Window |
| Home (Contacts) | New, Delete, Communicate, Current View, Actions, Share, Tags, and Find |
| Send/Receive (Contacts) | Send and Receive, Download, and Preferences |
| Folder (Contacts) | New, Actions, Share, and Properties |
| View (Contacts) | Current View, Arrangement, Layout, People Pane, and Window |
| Home (Tasks) | New, Delete, Respond, Manage Task, Follow Up, Current View, Actions, Tags, and Find |
| Send/Receive (Tasks) | Send and Receive, Download, and Preferences |
| Folder (Tasks) | New, Actions, Clean Up, Share, and Properties |
| View (Tasks) | Current View, Arrangement, Layout, People Pane, and Window |
| Ribbon Tab Name | Command Groups |
|---|---|
| Home | Views, Clipboard, Sort and Filter, Records, Find, and Text Formatting |
| Create | Templates, Tables, Forms, Reports, and Macros and Code |
| External Data | Import and Link, Export, and Collect Data |
| Database Tools | Macro, Relationships, Analyze, Move Data, and Add-Ins |
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