The new, big thing in Microsoft Office 2007 is the command ribbon that lets you access menus and accomplish tasks with speed and agility. You also have the usual assortment of keyboard shortcuts that save time and effort; plus, you can use the mouse in combination with keys and actions to do what you need to do.
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Keyboard Shortcuts for Microsoft Office 2007
Microsoft Office 2007 is full of timesaving keyboard shortcuts. Zip through components of Office 2007 — Word, Excel, Outlook, PowerPoint, and Access — by using handy shortcut keys from the following table. With little effort, you can open files, find content, edit that content, and more!
| Function | Keystroke |
|---|---|
| Copy | Ctrl+C |
| Cut | Ctrl+X |
| Find | Ctrl+F |
| Go To | Ctrl+G |
| Help | F1 |
| Hyperlink | Ctrl+K |
| New | Ctrl+N |
| Open | Ctrl+O |
| Paste | Ctrl+V |
| Ctrl+P | |
| Replace | Ctrl+H |
| Save | Ctrl+S |
| Select All | Ctrl+A |
| Spell Check | F7 |
| Undo | Ctrl+Z |
| Redo | Ctrl+Y |
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Microsoft Office 2007 Mouse Button Functions
With Microsoft Office 2007, your mouse takes on an active role in helping you navigate through all the Office 2007 programs. The mouse actions in this table work whether you’re using Word, Excel, Access, PowerPoint, or Outlook:
| Mouse Button Used | Action | Purpose |
|---|---|---|
| Left mouse button | Click | Moves the cursor, highlights an object, pulls down a menu, or chooses a menu command |
| Left mouse button | Double-click | Highlights a word or edits an embedded object |
| Left mouse button | Triple-click | Highlights a paragraph |
| Left mouse button | Drag | Moves an object, resizes an object, highlights text, or highlights multiple objects |
| Wheel mouse button | Click | Automatically scrolls a document when you move the mouse up or down |
| Wheel mouse button | Roll | Scrolls a document up or down |
| Right mouse button | Right-click | Displays a shortcut pop-up menu |
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How to Use Ribbon Tabs in Microsoft Office 2007 Programs
Microsoft Office 2007 boasts a new navigation tool — the command ribbon that runs through Word, PowerPoint, Excel, and Access. Use the tabs on the ribbon in each program to work with and within files in every component. The following tables show the commands grouped under each ribbon tab for each of the four programs:
| Ribbon Tab Name | Command Groups |
|---|---|
| Home | Clipboard, Font, Paragraph, Styles, and Editing |
| Insert | Shapes, Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols |
| Page Layout | Themes, Page Setup, Page Background, Paragraph, and Arrange |
| References | Table of Contents, Footnotes, Citation & Bibliography, Captions, Index, and Table of Authorities |
| Mailings | Create, Start Mail Merge, Write & Insert Fields, Preview Results, and Finish |
| Review | Proofing, Comments, Tracking, Changes, Compare, and Protect |
| View | Document Views, Show/Hide, Zoom, and Window |
| Ribbon Tab Name | Command Groups |
|---|---|
| Home | Clipboard, Font, Alignment, Number, Styles, Cells, and Editing |
| Insert | Shapes, Tables, Illustrations, Charts, Links, and Text |
| Page Layout | Themes, Page Setup, Scale to Fit, Sheet Options, and Arrange |
| Formulas | Function Library, Named Cells, Formula Auditing, and Calculation |
| Data | Get External Data, Manage Connections, Sort & Filter, Data Tools, and Outline |
| Review | Proofing, Comments, and Changes |
| View | Workbook Views, Show/Hide, Zoom, and Window |
| Ribbon Tab Name | Command Groups |
|---|---|
| Home | Clipboard, Slides, Font, Paragraph, WordArt Styles, and Editing |
| Insert | Shapes, Slides, Tables, Illustrations, Links, Text, and Media Clips |
| Design | Page Setup, Themes, Background, and Arrange |
| Animations | Preview, Animations, and Transition To This Slide |
| Slide Show | Start Slide Show, Set Up, and Monitors |
| Review | Proofing and Comments |
| View | Presentation Views, Show/Hide, Zoom, Color/Grayscale, and Window |
| Ribbon Tab Name | Command Groups |
|---|---|
| Home | Views, Clipboard, Font, Rich Text, Records, Sort & Filter, Window, and Find |
| Create | Tables, Forms, Reports, and Other |
| External Data | Import, Export, Collect Data, and SharePoint Lists |
| Database Tools | Macro, Show/Hide, Analyze, Move Data, Database Tools, and Administrator |
| Datasheet (Only visible when you have a datasheet open) | Views, Fields and Columns, Data Type and Formatting, and Relationships |
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