Numbering Pages in WordPerfect 11

Few things are more annoying than a sheaf of pages with no page numbers that have gotten (or may have gotten) out of order. Don't look like a schnook; number your pages.

For some strange reason — probably some quirk of software history — WordPerfect has not one but two ways to number pages:

• Use the Format --> Page --> Numbering command to tell WordPerfect to begin numbering the pages. You can tell WordPerfect where the numbers should appear and also enter other text (such as today's date or the document title) to include with the page number.

• Use the Insert --> Header/Footer command to define headers or footers, which can include page numbers.

There is very little difference between these two approaches. These steps show how to use the first method to number your pages:

1. Move your cursor to the top of the page on which you want page numbers to begin.

If your classy-looking document has a cover page, for example, you can begin numbering on the next page.

2. Choose Format --> Page --> Numbering.

WordPerfect displays the Select Page Numbering Format dialog box, as shown in Figure 1.

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Figure 1: Select Page Numbering Format dialog box.

3. Tell WordPerfect where to print the page numbers.

Click the Position box to see a drop-down list of choices, which fall into three groups: No Page Numbering, Top, and Bottom. Select one of the three options, and then select a position for the page numbers: Left, Center, Right, Outside Alternating, or Inside Alternating.

Outside Alternating is just right for documents printed on both sides of the paper because the page numbers appear on the outside edge of each page; the page numbers appear on the right side of odd-numbered pages and on the left side of even-numbered pages. Inside Alternating indicates that the page numbers appear on the left side of odd-numbered pages and on the right side of even-numbered pages.

Fortunately, you don't have to remember which numbering format is which. After you select a format, just check out the example of the page-numbering format on the right side of the dialog box.

4. In the Page Numbering Format box, choose what text you want to appear beside your page number.

The simplest thing, obviously, is to choose 1, for plain, unadorned page numbers. But we think that looks a little naked on reports (as opposed to books, where people kind of expect it). If you click the Page -1- format, that's exactly what your page numbers will look like.

5. Choose the font for your page numbers.

If you want the page number to appear in a different font than the rest of the document, click the Font button and choose the font and font size from the Font dialog box. Then click OK to return to the Select Page Numbering Format dialog box.

6. Click OK to bug out of this dialog box.

Now WordPerfect prints page numbers on this page and on all the following pages in the document, even pages that you add later.

For all you Roman numeral fans

You don't have to use boring, pedestrian Arabic numbers for your page numbers. You can use small Roman numerals to number the pages in the introduction of a report, for example. To tell WordPerfect which type of numbers to use (Roman or Arabic), follow these steps:

1. Move your cursor to the top of the page on which you want the numbering to begin.

2. Choose Format --> Page --> Numbering.

3. Scroll down through the Page Numbering Format list until you find the lowercase Roman numeral i.

The settings in this list start with regular old Arabic numbers, but there are zillions of choices; you decide how you want your page number to look by selecting one.

4. If you can't find a format you like, click the Custom Format button to display the Custom Page Numbering dialog box. In the text box labeled Custom Page Numbering Format, enter text until the sample looks the way you want your page numbers to look.

When you get to the place in your page number text where you'd like the page number to appear, select the number you're interested in from the five lists above the box where you're typing, and click Insert in Format. So you may type Goofy Report, Page, select I,II,III from the Page: list, click the Insert in Format button, and then type Preliminary, for example. Your page numbers would read Goofy Report, Page I Preliminary. Click OK when you finish with the Custom Page Numbering dialog box.

5. Click OK to leave the Select Page Numbering Format dialog box and save your selection.

You even can switch page number styles part of the way through the document: Just move your cursor to the top of the page on which you want the style to change and then follow the preceding steps.

Starting over again at 1

If you want to change your page numbering part of the way through a document, you can. If your report titled "Ten Thousand Uses for Chocolate" begins with an Introduction, for example, you can restart the page numbering at 1 on the first page that follows the introduction. Follow these steps:

1. Move your cursor to the top of the page on which you want to restart page numbering at 1.

2. Choose Format --> Page --> Numbering.

WordPerfect displays our friend the Select Page Numbering Format dialog box.

3. Click Set Value.

The Values dialog box appears with the Page tab selected.

4. In the Set Page Number box, type the number you want this page to be.

In this case, page 1, no matter how many pages of Introduction you write.

5. Make sure that the radio button next to Always Keep Number the Same is selected (the setting has a dot in it) — click it if no dot appears.

This option ensures that the page that the cursor was on when you changed these settings will always be numbered 1.

The Let Number Change as Pages Are Added or Deleted option does just that. If you add a page to the Introduction, the page that you originally insisted should have the number 1 now has the number 2. This option is useful if you are inserting unnumbered pages into a document from another source (graphs or figures, for example, although you can insert those into a WordPerfect document, too).

6. Click OK to leave the Values dialog box.

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