QuickBooks 2010 makes small-business accounting fast and easy. But your day-to-day business bookkeeping will go even smoother if you employ a handful of QuickBooks keyboard shortcuts and data-entry and interface tricks.
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QuickBooks 2010 Keyboard Shortcuts
Use the QuickBooks 2010 keyboard shortcuts shown in the following table to make your day-to-day small business accounting easier and faster:
| Press This PC Shortcut | QuickBooks Does This |
|---|---|
| Ctrl+A | Displays the Chart of Accounts window |
| Ctrl+C | Copies your selection to the Clipboard |
| Ctrl+D | Deletes check, invoice, transaction, or item from the list |
| Ctrl+E | Edits transaction selected in the register |
| Ctrl+F | Displays the Find window |
| Ctrl+G | Goes to the other side of a transfer transaction |
| Ctrl+I | Displays the Create Invoice window |
| Ctrl+J | Displays the Customer:Job List window |
| Ctrl+M | Memorizes a transaction |
| Ctrl+N | Creates a new <fill in the blank> where <fill in the blank> is whatever is active at the time |
| Ctrl+P | Almost always prints the currently active register, list, or form |
| Ctrl+Q | Creates and displays a QuickReport on the selected transaction |
| Ctrl+R | Displays the Register window |
| Crtl+T | Displays the memorized transaction list |
| Ctrl+V | Pastes the contents of the Clipboard |
| Ctrl+W | Displays the Write Checks window |
| Ctrl+X | Moves your selection to the Clipboard |
| Ctrl+Z | Undoes your last action — usually |
| Ctrl+Insert | Inserts a line into a list of items or expenses |
| Ctrl+Delete | Deletes the selected line from a list of items or expenses |
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QuickBooks 2010 Calculation and Editing Tricks
If the selection cursor is in an amount field in QuickBooks 2010, you can use these symbol keys to make calculations:
| Press This Key | This Happens |
|---|---|
| + | Adds the number you just typed to the next number you type |
| – | Subtracts the next number you type from the number you just typed |
| * | Multiplies the number you just typed by the next number you type |
| / | Divides the number you just typed by the next number you type |
If the selection cursor is on a date field, you can use these tricks to edit the date:
| Press This Key | This Happens |
|---|---|
| + | Adds one day to the date shown |
| T | Replaces the date shown with today’s date |
| – | Subtracts one day from the date shown |
| Y | Changes the date to the first day in the year |
| R | Changes the date to the last day in the year |
| M | Changes the date to the first day in the month |
| H | Changes the date to the last day in the month |
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Right-Click for Common QuickBooks 2010 Tasks
To perform a common QuickBooks 2010 task related to a window, right-click to display a shortcut menu. In a register, select and right-click a specific transaction; in a list, right-click an item; in a form, display a transaction and right-click a blank area of the form.
QuickBooks displays a shortcut menu of common commands for the particular transaction, item, or window. For example, it often displays commands for memorizing or voiding the transaction or for creating a QuickReport on the transaction. The commands differ based on the type of transaction you select.
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QuickBooks 2010 User Interface Tricks
Here are some techniques that you can use to more quickly navigate the QuickBooks 2010 software:
To move quickly to a specific list box entry, press the letter. For example, press S to move to the first list entry that begins with the letter S.
To select a list box entry shown within a dialog box and simultaneously choose a suggested command button for the active dialog box (probably the OK button), double-click the entry.
To move the insertion point to the beginning of a field, press Home.
To move the insertion point to the end of a field, press End.
QuickBooks can display a list of open windows in its Open Window list. To display the Open Window list, choose View→Open Window List. To move to a listed window, just click it.
To tell QuickBooks to use windows the same way every other program does, choose View→Multiple Windows. Or, to tell QuickBooks to just display the active window, choose View→One Window.
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Source:http://www.dummies.com/how-to/content/quickbooks-2010-for-dummies-cheat-sheet.html
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