Retrieving QuickBooks 2006 Data You've Backed Up

What happens if you lose all your QuickBooks 2006 data? Okay, you might have one or two problems, but you can probably blame PC gremlins for those. If the disaster that caused you to lose your data also trashed other parts of your computer, you might need to reinstall QuickBooks. You also might need to reinstall all your other software.

Carefully do the following to reinstate your QuickBooks data:

1. Get your backup disk.

Find the backup disk you created and carefully insert it into the appropriate disk drive.

2. Start QuickBooks and choose File --> Restore.

QuickBooks closes whatever company file you have open. QuickBooks displays the Restore Company Backup dialog box.

3. Use the Filename and Location boxes in the Get Company Backup From area to identify the backup file that you want to use.

If you know the company filename and location, you can enter this information in the boxes provided. If you don't know this information, click the Browse button. QuickBooks displays the Restore From dialog box. Use the Look In box to identify the drive that contains the file you want to back up. Then select the file you want to restore and click Open.

4. Use the Filename and Location boxes in the Restore Company Backup To area to identify the file you want to replace.

If you know the company filename and location, you can enter this information in the boxes provided. If you don't know this information, click the Browse button. QuickBooks displays the Restore To dialog box. Use the Save In drop-down list to make sure that you place the restored file in the correct folder on the correct drive.

5. Click the Restore button.

If the file you're trying to restore already exists, you see a message box telling you so. Either click Yes to overwrite and replace the file with the one stored on the backup disc/disk or click No to keep the original copy.

QuickBooks might ask you for your password to verify that you have administrative permission to restore the file. Then, if everything goes okay, you see a message box that says so. Breathe a deep sigh of relief and give thanks.

• When you restore a file, you replace the current version of the file with the backup version stored on the floppy disk. Don't restore a file for fun. Restore a file only if the current version is trashed and you want to start over by using the version stored on the backup disk.

• You need to reenter everything you entered since you made the backup copy. Yep. You're bummed out. Hopefully, it hasn't been all that long since you backed up.

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