QuickBooks 2012 All-in-One For Dummies

QuickBooks 2012 makes life easier for small business owners and accountants everywhere. But that doesn’t mean you want to spend any more time working with QuickBooks 2012 than you have to. These handy QuickBooks keyboard shortcuts will save you time, and the list of common accounting and bookkeeping tasks shows you how to become even more efficient in QuickBooks.






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Shortcuts from Your Keyboard to QuickBooks Actions


QuickBooks 2012 provides a bunch of handy shortcuts you can use to accomplish important accounting tasks. This table identifies some of the best and most useful QuickBooks shortcuts.







































































































Shortcut Key or Key CombinationResult
+Adds 1 to the value shown in the selected number or date
file
-Subtracts 1 from the value shown in the selected number or date
field
AltIf Ctrl key held down while QuickBooks starts, QuickBooks
doesn't open a company file
CtrlIf Ctrl key held down while QuickBooks starts, QuickBooks
doesn't open a company file
Ctrl+ADisplays the Chart of Accounts window
Ctrl+CCopies your selection to the Clipboard
Ctrl+EEdits the selected transaction
Ctrl+FDisplays the Find window
Ctrl+GGoes to the other side of a transfer transaction
Ctrl+IDisplays the Create Invoice window
Ctrl+JDisplays the Customer Center window
Ctrl+MMemorizes a transaction
Ctrl+NCreates a new <form> where form is whatever is active at
the time
Ctrl+PAlmost always prints the currently active register, list, or
form
Ctrl+QCreates and displays a QuickReport on the selected
transaction
Ctrl+RDisplays the Register window
Crtl+TDisplays the memorized transaction list
Ctrl+VPastes the contents of the Clipboard
Ctrl+WDisplays the Write Checks window
Ctrl+XMoves your selection to the Clipboard
Ctrl+ZUndoes your last action — usually
Ctrl+InsInserts a line into a list of items or expenses
Ctrl+DelDeletes the selected line from a list of items or expenses
EscCloses the current window




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How to Perform Common QuickBooks Tasks


To perform a common accounting or bookkeeping task in QuickBooks, use these commands. When QuickBooks displays the commands window, you just fill in the boxes and press Enter.























































































































































To Do ThisChoose This QuickBooks Command
Dealing with Customers
Invoice a customerCustomers→Create Invoices
Provide customer estimateCustomers→Create Estimates
Records sales orderCustomers→Create Sales Order
Record a cash saleCustomers→Enter Sales Receipts
Issue a credit memoCustomers→Create Credit Memo/Refunds
Record a customer paymentCustomers→Receive Payments
Banking Activities
Pay a bill with a checkBanking→Write Checks
Buy inventory with a checkBanking→Write Checks
Move money between bank accountsBanking→Transfer Funds
Deposit money in a bank accountBanking→Make Deposits
See a bank account’s transactionsBanking→Use Register
Reconcile a bank accountBanking→Reconcile
Working with Vendors
Prepare a purchase orderVendors→Create Purchase Orders
Record when items are receivedVendors→Receive Items or Vendors→Receive Items and
Enter Bill
Record an accounts payable amountVendors→Enter Bills or Vendors→Enter Bill for
Received Items
Managing Employees
Preparing employee payrollEmployees→Pay Employees→Scheduled Payroll (or
Unscheduled Payroll)
Paying tax depositsEmployees→Payroll Taxes and Liabilities→Pay Scheduled
Liabilities
Getting Financial Information
AccountsLists→Chart of Accounts
CustomersCustomers→Customer Center
InventoryLists→Item List
VendorsVendors→Vendor Center
EmployeesEmployees→Employee Center
Profit and lossReports→Company & Financial→Profit & Loss
Standard or one of the other profit & loss reports on Company
& Financial submenu
Net worthReports→Company & Financial→Balance Sheet
Standard or one of the other balance sheet reports on the Company
& Financial submenu
Managing the QuickBooks System
Setting up a new companyFile→New Company
Resetting company informationCompany→Company Information
Backing up data fileFile→Create Backup or Create Copy
Restoring a data fileFile→Open or Restore Company
Customizing QuickBooksEdit→Preferences
Adjusting accounting dataCompany→Make General Journal Entries




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dummies


Source:http://www.dummies.com/how-to/content/quickbooks-2012-allinone-for-dummies-cheat-sheet.html

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